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Shoeboxed

Summary

Shoeboxed is a receipt and document scanning service: you mail paper receipts in a postage-paid envelope, snap them in its app, forward them by email, or sync them from Gmail. Staff check the data read off each scan, which is then filed into tax categories.

A month of books at 100 transactions
Does not apply
Open source
No
Category
Receipts and expenses
Best for
Freelancers and bookkeepers with paper receipts to digitize and business miles to log
Screenshot of ShoeboxedCaptured · tickmarkbooks.com
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What we checked

Pages last read
Price on its site
From $9 a monthFrom its pricing page

How we checkEditorial policy

What it costs

A month of books at 100 transactions

Does not apply

No plan keeps a full set of books

Checked against the maker's own pages, 26 October 2026.

Shoeboxed price and plans

Prices excluding tax, as Shoeboxed publishes them.

  • Starter

    $9 a month

    Keeps no full set of books

    • Flat fee

  • Pro

    $29 a month

    Keeps no full set of books

    • Flat fee
    • Adds QuickBooks Online
    • Adds Xero
    • Adds QuickBooks Desktop
    • Adds NetSuite

  • Plus

    $79 a month

    Keeps no full set of books

    • Flat fee

  • Paper Plus

    $179 a month

    Keeps no full set of books

    • Flat fee
Shoeboxed's pricing page

Pricing page, captured

shoeboxed.com/pricing, checked

What we checked on Shoeboxed

YesPartlyNo

What it costs to keep your booksPartly

Cost for a solo freelancer

A solo freelancer pays $9 a month on Starter, which covers 50 scans a month and unlimited mileage, but no bank feed exists to pull card transactions.

✓ 50 digital scans per month

shoeboxed.com/pricingChecked

What it costs to keep your booksNo

Promotion and regular price

none: the price a visitor sees is the regular rate, and the page opens on monthly billing rather than a discounted introductory figure.

Shoeboxed is not free. The Starter plan begins at $9/month or $97/year ($8.08/mo equivalent).

shoeboxed.com/pricingChecked

What it costs to keep your booksNo

Ledger included

It is not an accounting ledger at all; it captures receipts and mileage and syncs them into QuickBooks Online or Xero, which you pay for separately.

The Pro and Plus plans integrate with QuickBooks Online and Xero, which are among the most-used accounting software options.

shoeboxed.comChecked

What it costs to keep your booksYes

What the price is based on

Each plan is a flat monthly or yearly fee for one account, with extra scans and extra envelopes charged per item above the allowance.

Need more? $0.09/digital scan · $0.97/paper scan · $9/envelope

shoeboxed.com/pricingChecked

What it costs to keep your booksYes

Users included

Users come bundled rather than per seat: three on Starter, five on Pro, ten on Plus and Paper Plus, with no published price for an extra user.

✓ 3 users

shoeboxed.com/pricingChecked

What it costs to keep your booksYes

Past your plan’s limits

Going over does not stop the service; each plan publishes a per-scan overage rate, so Pro bills $0.09 a digital scan and $0.97 a paper scan after the allowance.

✓ 50 paper scans per month ($0.97/scan after)

shoeboxed.com/pricingChecked

What it costs to keep your booksYes

Notice before a price rise

The terms of use promise an email at least 14 days before a price or plan change, with the change starting on your next billing date.

We may change our prices or what a plan includes. If we do, we will email you at least 14 days before the change starts.

shoeboxed.com/termsChecked

What the AI does with your booksYes

What the AI does

The vendor says software reads the text on each scan and staff then verify it, and its bookkeeper page credits AI assistance alongside that human checking.

Boost per-client efficiency with AI assistance and human-verified data.

shoeboxed.com/receipt-management-softwa…Checked

What the AI does with your booksYes

What the AI costs

included: the automatic reading of receipts and the staff check that follows are part of every subscription, with no separate add-on or credit charge named.

This is one of Shoeboxed's much-loved receipt scanning features and a premium service we include in all of our subscription plans.

shoeboxed.comChecked

What the AI does with your booksPartly

Categorizes transactions

Captured receipts are sorted into 15 tax categories and you can add your own tags and rules, but nothing is said about learning from your corrections.

Data is automatically categorized into 15 tax categories

shoeboxed.comChecked

What the AI does with your booksYes

Reads receipts and bills

You can photograph receipts in the app, forward them to an address, sync them from Gmail, or mail paper in, and the data is read and then checked by staff.

Our verification experts double-check extracted OCR data (vendor, total, date, sales tax, payment type, etc.).

shoeboxed.comChecked

Who checks the AI’s workYes

People check the books

Staff check every scan: data entry specialists go over each receipt the software has read, and the vendor includes that check on all plans.

Our data entry specialists check every scanned receipt for errors to verify the accuracy of the extracted data.

shoeboxed.comChecked

Who checks the AI’s workYes

Your accountant can sign in

Your bookkeeper or accountant can be added as a sub-user inside the users your plan already includes, and they can sit on as many client accounts as they like.

Add a bookkeeper or accountant as a sub-user for tax reports

shoeboxed.comChecked

Where your books live and what it connects toPartly

QuickBooks Online

QuickBooks Online and Xero sync only from the Pro plan up, so the $9 Starter plan has no ledger sync, and neither QuickBooks Desktop nor NetSuite is named anywhere.

QuickBooks Online (Pro and Plus plans)

shoeboxed.com/pricingChecked

Where your books live and what it connects toPartly

Xero

QuickBooks Online and Xero sync only from the Pro plan up, so the $9 Starter plan has no ledger sync, and neither QuickBooks Desktop nor NetSuite is named anywhere.

On the page: Frequently asked questions, "What software does Shoeboxed integrate with?"

shoeboxed.com/pricingChecked

Where your books live and what it connects toPartly

QuickBooks Desktop

QuickBooks Online and Xero sync only from the Pro plan up, so the $9 Starter plan has no ledger sync, and neither QuickBooks Desktop nor NetSuite is named anywhere.

On the page: Frequently asked questions, "What software does Shoeboxed integrate with?"

shoeboxed.com/pricingChecked

Where your books live and what it connects toPartly

NetSuite

QuickBooks Online and Xero sync only from the Pro plan up, so the $9 Starter plan has no ledger sync, and neither QuickBooks Desktop nor NetSuite is named anywhere.

On the page: Frequently asked questions, "What software does Shoeboxed integrate with?"

shoeboxed.com/pricingChecked

Where your books live and what it connects toYes

Platforms

web, ios and android: the dashboard runs in a browser and the app is on iPhone and Android; no Windows or Mac desktop app is offered.

✓ iOS & Android app included

shoeboxed.com/pricingChecked

Where your books live and what it connects toPartly

Getting your books out

You can export your receipt data and scans as CSV at any time from the reports page, but there is no general ledger or trial balance to take with you.

You can export your data at any time via the account reports page.

shoeboxed.com/pricingChecked

What it keeps track ofPartly

Other currencies

A setting converts currencies on captured receipts automatically, but the product issues no invoices and keeps no accounts, so there is nothing to hold in a second currency.

A setting to automatically convert currencies

shoeboxed.comChecked

What it keeps track ofYes

Mileage

Mileage runs by itself in the background on iPhone and Android, texts you the day's trips to label, and is unlimited on every plan including the $9 one.

Unlimited mileage tracking, even on our $9 a month plan

shoeboxed.com/mileage-trackerChecked

What it keeps track ofPartly

Profit by project or job

You get custom category tags and rules you can build around a client or job, but the vendor describes no profit by project, job or class report.

Customizable receipt category tags and rules

shoeboxed.comChecked

Your data and its securityYes

Your data trains AI

The terms of use say ingested data may be processed to improve the vendor's data extraction and AI models, with partners named, and no way to opt out is published.

Shoeboxed may process and analyze data it ingests to improve the accuracy, efficiency, and functionality of its data extraction and AI models

shoeboxed.com/termsChecked

Who it is built forYes

For accounting firms

Bookkeepers can hold client sub-accounts, sit as a sub-user on as many client accounts as they want, and earn a 20% referral reward; no firm branding is offered.

Yes, we can create sub-accounts for each one of your clients.

shoeboxed.com/receipt-management-softwa…Checked

Who it is built forPartly

Several businesses

Separate businesses are kept apart with a sub-account and a separate envelope each, but the vendor publishes no price for an extra account and asks you to book a demo.

More than one business? Use a separate envelope for each and we keep them apart.

shoeboxed.com/mileage-trackerChecked

Trying it, starting and getting helpNo

Free trial or free plan

There is no free plan and no unpaid trial: the vendor charges your card at signup and relies on a 30-day money-back guarantee instead.

On the page: Frequently asked questions, "Is Shoeboxed free?"

shoeboxed.com/pricingChecked

Trying it, starting and getting helpYes

Sign up without a sales call

Every plan has a checkout link you can use yourself, with a demo call offered but not required; only custom plans and extra paper volume need a conversation.

Try Risk-Free for 30 Days

shoeboxed.com/pricingChecked

Trying it, starting and getting helpPartly

Contract and cancelling

You can pay month to month or yearly, but canceling is not self-serve: the vendor asks you to phone or message its billing team to close the account.

To cancel your account, please contact our billing team at 919-687-4269 to help process your cancellation and securely close your account.

shoeboxed.com/pricingChecked

Trying it, starting and getting helpYes

Support

Phone, email and website chat reach a US team in Durham on weekdays; the pricing FAQ gives 9 to 6 Eastern while the footer says 9 to 5.

Get in touch with support staff Monday through Friday 9-6 ET at the following numbers:

shoeboxed.com/pricingChecked

Shoeboxed alternatives

All 9 alternatives

Sources and changes

Last changed

Sources on shoeboxed.com5

What changed on this page1

  • Bookkeeping features, free plan, plan limits, prices, terms

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