What it costs
A month of books at 100 transactions
Quote only
Checked against the maker's own pages, 27 October 2026.
What we checked on Ottimate
Ledger included
Ottimate is not the accounting ledger: it exports coded invoices and payments into the accounting system you already pay for, such as QuickBooks or NetSuite.
Seamlessly export invoices and bill payments into your existing technology.
What the price is based on
Billing is a standard monthly fee plus a count of billable documents, where one uploaded invoice of up to four pages counts as one document.
Unless otherwise stated in the applicable Proposal, each Document (i.e. an uploaded item that consists of one document, reflects one or part of one…
Past your plan’s limits
Passing your document threshold is billed, not blocked: extra uploads are charged at the standard rate on top of the monthly fee, though that rate is not published.
For example, if Customer uploads 243 Documents, but has a threshold of only 200, then Customer will be billed at the standard rate for 43 Documents…
Notice before a price rise
Thirty days notice is promised before a renewal price change, and you may cancel before renewal; separately the terms reserve a 5% annual increase at renewal.
In the event that Ottimate modifies its prices for a renewal period, it shall provide at least a thirty (30) day prior notice of such modification to…
What the AI does
Its AI reads invoices in any format down to each line, suggests account codes for unmapped items, learns from your corrections and scores invoices for fraud risk.
Ottimate applies advanced AI to capture and code invoices with 99.5% accuracy at the header level and 95% at the line-item level.
Categorizes transactions
It proposes account codes for items it has not seen, remembers the mapping you choose and says 93.3% of line items are then coded correctly without a person.
Ottimate suggests GL codes for unmapped items and learns from your past selections. 93.3% of line items are coded correctly and automatically
Reconciles your accounts
What it reconciles is vendor statements against invoices, with 86% of statement lines matched automatically; reconciling bank and card accounts stays in your accounting system.
Typical customers reconcile statements in 3 days, with 86% of lines automatically linked to invoices.
ottimate.comChecked
Reads receipts and bills
Invoices and receipts can be photographed or uploaded from the phone app, and card charges are matched to them instead of chasing paper afterwards.
Capture documents, review and approve invoices, receive real-time notifications, and monitor your accounts payable lifecycle — all from your mobile…
Pays your bills
Bills are captured, routed through approval rules you set by vendor or amount, then paid by virtual card, bank transfer, mailed check or card on file.
Ottimate intelligently analyzes and automates your vendor payments, selecting the optimal method — vCard, ACH, check, or Card on File — based on your…
Your own bookkeeper
You get a named customer success contact and optional tiered Concierge help, which is account support rather than a bookkeeper or accountant answering accounting questions.
Proactive support with dedicated CSMs
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When the month is closed
It claims the trip from upload to approved falls from about three days to under one, but no date is promised for closing a month or issuing reports.
Most customers reduced their invoice lifecycle time from upload to approved from 3 days to less than 1 day.
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Your accountant can sign in
Firms can hand each client as much or as little access as they want, but no page says whether an outside accountant seat is free or counted as a paid user.
Give each client as much or as little access to their bill payments as they want with advanced approval routing, partial payment, and more.
Accuracy the vendor claims
Several figures are claimed and they disagree across pages: 99.5% on invoice headers and 95% on lines, 93.3% of lines coded automatically, 98% overall, and 99.7% on lines elsewhere.
99.5% accuracy at the header level, 95% at the line-item level, AI precision that rivals human review.
Xero
Xero and QuickBooks Desktop appear only as logos, with no page of their own.
Never backfill your accounting or AP system again. With deep AP automation integrations, detailed mapping, and source documentation links, Ottimate…
ottimate.com/integrationsChecked
QuickBooks Desktop
Xero and QuickBooks Desktop appear only as logos, with no page of their own.
On the page: Page intro above the integration logo grid
ottimate.com/integrationsChecked
NetSuite
Two-way connections are documented for QuickBooks, NetSuite, Sage Intacct, Acumatica and Microsoft Dynamics
On the page: Page intro above the integration logo grid
ottimate.com/integrationsChecked
Bank and card feeds
Charges on the corporate cards it issues flow in and reconcile by themselves, but no page describes connecting your outside bank or card accounts for a daily transaction feed.
Issue and manage corporate cards for your team, then reconcile charges automatically instead of chasing receipts.
Platforms
It runs in a browser through the hosted dashboard and as phone apps for iOS and Android: web, ios, android, with nothing published about Windows or Mac programs.
Whether you’re in the office or on the go, Ottimate’s Mobile App lets you tackle your AP tasks from wherever you are.
Getting your books out
Invoice and line-level data exports into your accounting system and invoices are stored and searchable, but a full ledger export is not its job and is not offered.
GL/Line Item Export
Calculates sales tax
A use tax dashboard finds invoices with missing tax and groups the exposure by account, vendor and state; it does not put tax on invoices you send out.
See every exported invoice for missing tax and group the exposure by GL account, vendor, and state, so you can ensure a repeatable process and have…
Other currencies
Payments can settle outside the United States and in currencies other than dollars, carrying a stated 3% cross-border surcharge; your billing is in US dollars.
Cross-border Spend Management virtual card transactions are subject to an industry standard surcharge (currently 3.00%) in addition to the…
Mileage
Mileage can be claimed on the same employee expense report as out-of-pocket costs and card charges; automatic mile tracking is not described.
Employees file one clean report, including out-of-pocket costs, mileage, and card charges.
Profit by project or job
You can add your own dimensions such as department, region or location and report on them, but profit by project or job is not a reporting view it names.
Add custom dimensions such as department, region, or location to align with your ERP. Gain granular reporting and insights while keeping AP processes…
SOC 2 report
The vendor states it holds both SOC 2 Type 1 and Type 2 certification under the accountants’ standard; how a buyer requests the report is not published.
Ottimate is SOC 2 Type 1 and Type 2 certified.
Your data trains AI
Its terms take a perpetual license to use your uploaded content to improve the service, in anonymized form; no opt-out and no mention of model training is published.
Ottimate may use any feedback and Content that Customer provides Ottimate in any way, such as improving its Services to Customer and other Ottimate…
For accounting firms
There is a dedicated offer for accounting and bookkeeping firms, covering client invoices, payments and expenses with per-client approval routing and a partner program.
Trust your clients’ invoices, payments, and expenses to the leading AP solution for accounting & bookkeeping firms.
Several businesses
Firms and groups run many clients, locations and departments in one account, and cards can be tied to a location; what an added entity costs is not published.
Issue physical or virtual cards tied to individuals, departments, or locations.
United States
It is a United States business billing in US dollars with US sanctions screening on payments
Payments will be billed to Customer in U.S. dollars.
Sign up without a sales call
You cannot buy it online: price and terms come from an individual Proposal agreed with the vendor, and every button on the site books a demo.
Except as set forth in an applicable Proposal, this agreement shall automatically renew for additional periods equivalent to the initial period
Contract and cancelling
The agreement renews automatically for the same length as the initial term, and ending it takes thirty days written notice before that term expires; the length itself is in your Proposal.
This Agreement may be terminated by either party upon the expiration of a Term, provided the party has provided at least thirty (30) days’ written…
Support
Support is an email team at support@ottimate.com plus a named success contact, with paid Concierge tiers above it; no phone line or hours are published.
We are here to help with whatever you need! Please contact us with any questions you may have.
ottimate.com/supportChecked
Ottimate alternatives
All 9 alternatives6 more alternatives
7 of the 9 publish a price.
- Booke AINo list priceAn AI bookkeeper that works inside QuickBooks Online and Xero to categorize transactions and match documents.
- SimpleAIFrom $79 a monthAI agents that extract, classify and reconcile accounting documents, then publish them into Xero or QuickBooks.
- ExpensifyFree, then $5 a seat a monthReceipt scanning, company cards, bill pay and reimbursements that feed QuickBooks, Xero or NetSuite.
- DextFrom $31.50 a monthCaptures receipts, invoices and statements, codes them and publishes to QuickBooks, Xero or Sage.
Sources and changes
Last changed
Sources on ottimate.com12
What changed on this page1
- Bookkeeping features, free plan, prices, terms
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