# Ottimate — AI invoice capture, coding and vendor payments that sync into your accounting system. > Source: Tick Mark Books — https://tickmarkbooks.com/ottimate (structured, researched, re-verified) Ottimate is accounts payable software that reads supplier invoices line by line, codes them to your chart of accounts and routes them for approval. It then pays vendors by virtual card, bank transfer or check and syncs records into your accounting system. **Best for:** Multi-location restaurants, clubs and hotel groups with heavy supplier invoice volume | Fact | Value | | --- | --- | | Website | https://ottimate.com/ | | Category | Accounts payable and bills, Bookkeepers and accounting firms | | Open source | No | | Price | Price on request | | Price checked | 27 October 2026 | Screenshot of Ottimate: https://tickmarkbooks.com/img/1920/screenshots/ottimate.webp, captured 27 October 2026 **What we checked** - Pages last read: 27 October 2026 ## What it costs A month of books at 100 transactions: Quote only ## What we checked on Ottimate ### What it costs to keep your books **Ledger included** · No — Ottimate is not the accounting ledger: it exports coded invoices and payments into the accounting system you already pay for, such as QuickBooks or NetSuite. > Seamlessly export invoices and bill payments into your existing technology. > — https://ottimate.com/industry/accounting-firms/ · "Ottimate Integrates With Your Client’s Accounting Platform" section, checked 27 October 2026 **What the price is based on** · Yes — Billing is a standard monthly fee plus a count of billable documents, where one uploaded invoice of up to four pages counts as one document. > Unless otherwise stated in the applicable Proposal, each Document (i.e. an uploaded item that consists of one document, reflects one or part of one transaction and comprises of between 1 and 4 pages) shall be treated as a single billable Document. > — https://ottimate.com/terms-of-service/ · Terms of Service, clause 3.6, checked 27 October 2026 **Past your plan’s limits** · Yes — Passing your document threshold is billed, not blocked: extra uploads are charged at the standard rate on top of the monthly fee, though that rate is not published. > For example, if Customer uploads 243 Documents, but has a threshold of only 200, then Customer will be billed at the standard rate for 43 Documents in addition to Customer’s standard monthly fee. > — https://ottimate.com/terms-of-service/ · Terms of Service, clause 3.6, checked 27 October 2026 **Notice before a price rise** · Yes — Thirty days notice is promised before a renewal price change, and you may cancel before renewal; separately the terms reserve a 5% annual increase at renewal. > In the event that Ottimate modifies its prices for a renewal period, it shall provide at least a thirty (30) day prior notice of such modification to Customer > — https://ottimate.com/terms-of-service/ · Terms of Service, clause 7.5 Renewal, checked 27 October 2026 ### What the AI does with your books **What the AI does** · Yes — Its AI reads invoices in any format down to each line, suggests account codes for unmapped items, learns from your corrections and scores invoices for fraud risk. > Ottimate applies advanced AI to capture and code invoices with 99.5% accuracy at the header level and 95% at the line-item level. > — https://ottimate.com/feature/instant-capture/ · "Intelligent invoice processing" section, checked 27 October 2026 **Categorizes transactions** · Yes — It proposes account codes for items it has not seen, remembers the mapping you choose and says 93.3% of line items are then coded correctly without a person. > Ottimate suggests GL codes for unmapped items and learns from your past selections. 93.3% of line items are coded correctly and automatically > — https://ottimate.com/feature/instant-capture/ · "Precise GL Coding" section, checked 27 October 2026 **Reconciles your accounts** · Partly — What it reconciles is vendor statements against invoices, with 86% of statement lines matched automatically; reconciling bank and card accounts stays in your accounting system. > Typical customers reconcile statements in 3 days, with 86% of lines automatically linked to invoices. > — https://ottimate.com/ · "Trusted as the #1 AI-Native AP Automation Platform" statistics block, checked 27 October 2026 **Reads receipts and bills** · Yes — Invoices and receipts can be photographed or uploaded from the phone app, and card charges are matched to them instead of chasing paper afterwards. > Capture documents, review and approve invoices, receive real-time notifications, and monitor your accounts payable lifecycle — all from your mobile device. > — https://ottimate.com/feature/ottimate-mobile-app/ · "AP On the Go" feature block, checked 27 October 2026 **Pays your bills** · Yes — Bills are captured, routed through approval rules you set by vendor or amount, then paid by virtual card, bank transfer, mailed check or card on file. > Ottimate intelligently analyzes and automates your vendor payments, selecting the optimal method — vCard, ACH, check, or Card on File — based on your vendor’s preference. > — https://ottimate.com/feature/vendorpay/ · "Secure, efficient payment processing" section, checked 27 October 2026 ### Who checks the AI’s work **Your own bookkeeper** · Partly — You get a named customer success contact and optional tiered Concierge help, which is account support rather than a bookkeeper or accountant answering accounting questions. > Proactive support with dedicated CSMs > — https://ottimate.com/ · Ottimate column of the "Generic" versus Ottimate comparison list, checked 27 October 2026 **When the month is closed** · Partly — It claims the trip from upload to approved falls from about three days to under one, but no date is promised for closing a month or issuing reports. > Most customers reduced their invoice lifecycle time from upload to approved from 3 days to less than 1 day. > — https://ottimate.com/ · "Customize Approval Workflows" statistic, checked 27 October 2026 **Your accountant can sign in** · Partly — Firms can hand each client as much or as little access as they want, but no page says whether an outside accountant seat is free or counted as a paid user. > Give each client as much or as little access to their bill payments as they want with advanced approval routing, partial payment, and more. > — https://ottimate.com/industry/accounting-firms/ · "Every bill, every workflow" section, checked 27 October 2026 **Accuracy the vendor claims** · Yes — Several figures are claimed and they disagree across pages: 99.5% on invoice headers and 95% on lines, 93.3% of lines coded automatically, 98% overall, and 99.7% on lines elsewhere. > 99.5% accuracy at the header level, 95% at the line-item level, AI precision that rivals human review. > — https://ottimate.com/feature/instant-capture/ · "AI-driven invoice digitization & coding" AP accuracy tile, checked 27 October 2026 ### Where your books live and what it connects to **Xero** · No — Xero and QuickBooks Desktop appear only as logos, with no page of their own. > Never backfill your accounting or AP system again. With deep AP automation integrations, detailed mapping, and source documentation links, Ottimate keeps everything up-to-date in both directions. > — https://ottimate.com/integrations/ · Page intro above the integration logo grid, checked 27 October 2026 **QuickBooks Desktop** · No — Xero and QuickBooks Desktop appear only as logos, with no page of their own. > Never backfill your accounting or AP system again. With deep AP automation integrations, detailed mapping, and source documentation links, Ottimate keeps everything up-to-date in both directions. > — https://ottimate.com/integrations/ · Page intro above the integration logo grid, checked 27 October 2026 **NetSuite** · Yes — Two-way connections are documented for QuickBooks, NetSuite, Sage Intacct, Acumatica and Microsoft Dynamics > Never backfill your accounting or AP system again. With deep AP automation integrations, detailed mapping, and source documentation links, Ottimate keeps everything up-to-date in both directions. > — https://ottimate.com/integrations/ · Page intro above the integration logo grid, checked 27 October 2026 **Bank and card feeds** · Partly — Charges on the corporate cards it issues flow in and reconcile by themselves, but no page describes connecting your outside bank or card accounts for a daily transaction feed. > Issue and manage corporate cards for your team, then reconcile charges automatically instead of chasing receipts. > — https://ottimate.com/feature/manage-employee-spend/ · "Streamline one-time & recurring spend" section, checked 27 October 2026 **Platforms** · Yes — It runs in a browser through the hosted dashboard and as phone apps for iOS and Android: web, ios, android, with nothing published about Windows or Mac programs. > Whether you’re in the office or on the go, Ottimate’s Mobile App lets you tackle your AP tasks from wherever you are. > — https://ottimate.com/feature/ottimate-mobile-app/ · Page introduction, above the App Store and Google Play buttons, checked 27 October 2026 **Getting your books out** · Partly — Invoice and line-level data exports into your accounting system and invoices are stored and searchable, but a full ledger export is not its job and is not offered. > GL/Line Item Export > — https://ottimate.com/integration/quickbooks/ · "Close The Books Quicker with AP Automation" feature list, checked 27 October 2026 ### Taxes **Calculates sales tax** · Partly — A use tax dashboard finds invoices with missing tax and groups the exposure by account, vendor and state; it does not put tax on invoices you send out. > See every exported invoice for missing tax and group the exposure by GL account, vendor, and state, so you can ensure a repeatable process and have all the evidence you need before an accrual review. > — https://ottimate.com/feature/accounts-payable-reports/ · "Use tax review dashboard" section, checked 27 October 2026 ### What it keeps track of **Other currencies** · Partly — Payments can settle outside the United States and in currencies other than dollars, carrying a stated 3% cross-border surcharge; your billing is in US dollars. > Cross-border Spend Management virtual card transactions are subject to an industry standard surcharge (currently 3.00%) in addition to the transaction amount. > — https://ottimate.com/terms-of-service/ · Terms of Service, clause 11.15, checked 27 October 2026 **Mileage** · Partly — Mileage can be claimed on the same employee expense report as out-of-pocket costs and card charges; automatic mile tracking is not described. > Employees file one clean report, including out-of-pocket costs, mileage, and card charges. > — https://ottimate.com/feature/manage-employee-spend/ · "Key challenges for employee spend and incidentals" intro, checked 27 October 2026 **Profit by project or job** · Partly — You can add your own dimensions such as department, region or location and report on them, but profit by project or job is not a reporting view it names. > Add custom dimensions such as department, region, or location to align with your ERP. Gain granular reporting and insights while keeping AP processes efficient. > — https://ottimate.com/feature/instant-capture/ · "Custom Dimensions" section, checked 27 October 2026 ### Your data and its security **SOC 2 report** · Yes — The vendor states it holds both SOC 2 Type 1 and Type 2 certification under the accountants’ standard; how a buyer requests the report is not published. > Ottimate is SOC 2 Type 1 and Type 2 certified. > — https://ottimate.com/feature/ap-automation-data-security/ · Frequently Asked Questions, "What are SOC 2 Type 1 and SOC 2 Type 2 compliance?", checked 27 October 2026 **Your data trains AI** · Partly — Its terms take a perpetual license to use your uploaded content to improve the service, in anonymized form; no opt-out and no mention of model training is published. > Ottimate may use any feedback and Content that Customer provides Ottimate in any way, such as improving its Services to Customer and other Ottimate customers (but in an anonymized manner) > — https://ottimate.com/terms-of-service/ · Terms of Service, clause 4.2, checked 27 October 2026 ### Who it is built for **For accounting firms** · Yes — There is a dedicated offer for accounting and bookkeeping firms, covering client invoices, payments and expenses with per-client approval routing and a partner program. > Trust your clients’ invoices, payments, and expenses to the leading AP solution for accounting & bookkeeping firms. > — https://ottimate.com/industry/accounting-firms/ · Hero, "Elevate Your Accounting", checked 27 October 2026 **Several businesses** · Partly — Firms and groups run many clients, locations and departments in one account, and cards can be tied to a location; what an added entity costs is not published. > Issue physical or virtual cards tied to individuals, departments, or locations. > — https://ottimate.com/feature/manage-employee-spend/ · "Secure, simplified employee spend management" cards-by-department tile, checked 27 October 2026 **United States** · Yes — It is a United States business billing in US dollars with US sanctions screening on payments > Payments will be billed to Customer in U.S. dollars. > — https://ottimate.com/terms-of-service/ · Terms of Service, clause 3.1, checked 27 October 2026 ### Trying it, starting and getting help **Sign up without a sales call** · No — You cannot buy it online: price and terms come from an individual Proposal agreed with the vendor, and every button on the site books a demo. > Except as set forth in an applicable Proposal, this agreement shall automatically renew for additional periods equivalent to the initial period > — https://ottimate.com/terms-of-service/ · Terms of Service, clause 7.5 Renewal, checked 27 October 2026 **Contract and cancelling** · Partly — The agreement renews automatically for the same length as the initial term, and ending it takes thirty days written notice before that term expires; the length itself is in your Proposal. > This Agreement may be terminated by either party upon the expiration of a Term, provided the party has provided at least thirty (30) days’ written notice of termination prior to such expiration. > — https://ottimate.com/terms-of-service/ · Terms of Service, clause 7.4 Termination for Convenience, checked 27 October 2026 **Support** · Partly — Support is an email team at support@ottimate.com plus a named success contact, with paid Concierge tiers above it; no phone line or hours are published. > We are here to help with whatever you need! Please contact us with any questions you may have. > — https://ottimate.com/support/ · "Dedicated Support Team" hero, above the Email Us button, checked 27 October 2026 ## Ottimate alternatives - [FreeAgent](https://tickmarkbooks.com/freeagent) · From £10 a month (about $13): UK cloud accounting with HMRC filing, bank feeds and AI receipt capture, priced per business type. - [Zoho Books](https://tickmarkbooks.com/zoho-books) · Free plan, then $20 a month: Cloud accounting ledger with Zia AI, bank feeds, sales tax and 1099 e-filing, from $20 a month. - [Stampli](https://tickmarkbooks.com/stampli) · Price on request: Procure-to-pay workspace for invoices, vendors, payments and card spend, with AI coding and routing. - [Booke AI](https://tickmarkbooks.com/booke-ai) · No list price: An AI bookkeeper that works inside QuickBooks Online and Xero to categorize transactions and match documents. - [SimpleAI](https://tickmarkbooks.com/simpleai) · From $79 a month: AI agents that extract, classify and reconcile accounting documents, then publish them into Xero or QuickBooks. - [Expensify](https://tickmarkbooks.com/expensify) · Free plan, then $5 a seat a month: Receipt scanning, company cards, bill pay and reimbursements that feed QuickBooks, Xero or NetSuite. - [Dext](https://tickmarkbooks.com/dext) · From $31.50 a month: Captures receipts, invoices and statements, codes them and publishes to QuickBooks, Xero or Sage. - [Glean.ai](https://tickmarkbooks.com/glean-ai) · From $295 a month billed annually: Accounts payable automation with invoice-level vendor-spend intelligence. - [Xero](https://tickmarkbooks.com/xero) · From $27 a month: Small-business ledger with a JAX assistant that answers questions in plain language; unlimited users on every plan. 7 of the 9 publish a price. [All 9 alternatives](https://tickmarkbooks.com/ottimate/alternatives/) ## Sources and changes Last changed 27 October 2026 **Sources on ottimate.com** (12) - https://ottimate.com/terms-of-service/, read 27 October 2026 - https://ottimate.com/feature/instant-capture/, read 27 October 2026 - https://ottimate.com/, read 27 October 2026 - https://ottimate.com/feature/manage-employee-spend/, read 27 October 2026 - https://ottimate.com/industry/accounting-firms/, read 27 October 2026 - https://ottimate.com/feature/ottimate-mobile-app/, read 27 October 2026 - https://ottimate.com/feature/accounts-payable-reports/, read 27 October 2026 - https://ottimate.com/feature/ap-automation-data-security/, read 27 October 2026 - https://ottimate.com/feature/vendorpay/, read 27 October 2026 - https://ottimate.com/integration/quickbooks/, read 27 October 2026 - https://ottimate.com/integrations/, read 27 October 2026 - https://ottimate.com/support/, read 27 October 2026 ## Is this yours? Claim Ottimate: https://tickmarkbooks.com/claim/ottimate Report an error if a fact is wrong: hello@tickmarkbooks.com, subject "Report an error: Ottimate (ottimate)".