# Expensify — Receipt scanning, company cards, bill pay and reimbursements that feed QuickBooks, Xero or NetSuite. > Source: Tick Mark Books — https://tickmarkbooks.com/expensify (structured, researched, re-verified) Expensify is a receipt and spend platform that scans receipts, imports company card feeds, routes approvals and reimburses staff. Its Concierge AI codes and checks each expense, then the coded spend syncs to the accounting software the business already uses. **Best for:** Small finance teams that want receipts, cards and reimbursements feeding one ledger | Fact | Value | | --- | --- | | Website | https://www.expensify.com/ | | Category | Receipts and expenses, Bookkeepers and accounting firms, Freelancers and the self-employed, Free accounting software, Small businesses, Works with QuickBooks Online, Works with Xero | | Open source | No | | Price | Free | | Price checked | 26 October 2026 | Screenshot of Expensify: https://tickmarkbooks.com/img/1920/screenshots/expensify.webp, captured 28 October 2026 **What we checked** - Pages last read: 26 October 2026 - Price on its site: Free plan (From its pricing page) ## What it costs A month of books at 100 transactions: Does not apply No plan keeps a full set of books ## Expensify price and plans Prices excluding tax, as Expensify publishes them. | Plan | Price | What's included | | --- | --- | --- | | Submit | Free | Keeps no full set of books; Flat fee | | Collect | $5 per user a month | Keeps no full set of books; Flat fee | | Control, Pay-per-use | $36 per user a month | Keeps no full set of books; Flat fee | | Control, Annual | $18 per user a month | Keeps no full set of books; Flat fee | **What needs a higher plan** - Control: Past your plan’s limits Pricing page as we captured it: https://tickmarkbooks.com/img/1920/screenshots/expensify/pricing.webp, captured 27 October 2026 Read on https://www.expensify.com/pricing, 26 October 2026. ## What we checked on Expensify ### What it costs to keep your books **Cost for a solo freelancer** · Yes — One person can run receipts, mileage and expense reports on the free Submit plan, and a paid workspace with reimbursements and accounting sync starts at $5 per member a month. > Most businesses start with our Collect plan at $5 per member per month, which includes core expense, travel, and chat features. > — https://www.expensify.com/pricing · Common questions about Expensify pricing, 'How much does Expensify cost?', checked 26 October 2026 **Promotion and regular price** · No — none - the $5 Collect rate is the standing published price, not a limited-time offer; the only time-limited element is a 30-day free trial that starts when a workspace is created. > Paid plans follow a 30-day free trial that begins when a workspace is created. > — https://use.expensify.com/ai-disclosure · Pricing section, 'Paid plans for teams', checked 26 October 2026 **Ledger included** · No — No accounting ledger is included: the vendor says plainly that this is spend and expense software that feeds a ledger you pay for separately, such as QuickBooks Online or Xero. > Expensify is not accounting software. It is a spend and expense management platform that connects to accounting software and ERPs, including QuickBooks, NetSuite, Xero, and Sage Intacct. > — https://use.expensify.com/ai-disclosure · 'What Expensify is' section, checked 26 October 2026 **What the price is based on** · Yes — Billing is per person per month, not per transaction: Collect counts every unique member added to a workspace, while Control counts only members who were active that month. > Collect bills every unique member added to a workspace. Control bills every active member, meaning anyone who creates, submits, approves, reimburses, or exports a report in that month. > — https://use.expensify.com/ai-disclosure · Pricing section, 'Paid plans for teams', checked 26 October 2026 **Users included** · Yes — No seats are bundled; every member is charged, so one more person simply adds another $5 a month on Collect, or the Control rate on that plan. > Collect bills every unique member added to a workspace. > — https://use.expensify.com/ai-disclosure · Pricing section, 'Paid plans for teams', checked 26 October 2026 **Past your plan’s limits** · Yes — There is no transaction or account cap to pass; on a Control annual subscription, anyone active beyond the subscription size you committed to is simply charged at the higher pay-per-use rate. > If the number of active members exceeds your subscription size, each additional active member is billed at the Pay-per-use rate. > — https://help.expensify.com/articles/new-expensify/billing-and-subscriptions/explore-plans-subscriptions-and-pricing/Understand-Expensify-Pricing · 'How Annual subscription pricing works', checked 26 October 2026 **Setup or onboarding fee** · No — The vendor states there are no setup, platform or implementation charges at all, and that no sales call is needed to buy a plan. > Pricing is published and self-serve. There are no platform fees, setup fees, or implementation fees, and no sales conversation is required to buy. > — https://use.expensify.com/ai-disclosure · Pricing section, opening line, checked 26 October 2026 **Notice before a price rise** · Yes — The terms of service promise fifteen days' notice before the next billing cycle whenever the price of a service package changes. > Expensify reserves the right to change the prices for any service package with fifteen days' notice to you prior to the next billing cycle, unless otherwise set forth in a Statement of Work. > — https://www.expensify.com/terms · Section 1.9 Fees and Payment, checked 26 October 2026 ### What the AI does with your books **What the AI does** · Yes — Concierge AI categorizes spend from past behavior, creates and updates expenses, chases policy violations, answers spend questions with charts, and explains each action on request. > Concierge AI brings automated expense management to every transaction, categorizing by past activity and context, and creating or updating expenses on your behalf. > — https://use.expensify.com/ai-expense-management · Concierge AI section, 'Automates expenses', checked 26 October 2026 **What the AI costs** · Yes — included - the vendor states the AI is not a module or add-on and carries no extra charge on either paid plan or the free one. > AI is not a separate module or a paid add-on. It runs throughout the platform and is included in every subscription. > — https://use.expensify.com/ai-disclosure · 'AI at Expensify' section, checked 26 October 2026 **Categorizes transactions** · Yes — It codes card and receipt transactions automatically from your past activity and from merchant rules, and the vendor says it learns how you categorize and keeps doing it that way. > Concierge AI learns how you categorize expenses and handles it automatically moving forward. > — https://use.expensify.com/ai-expense-management · 'Meet your new expense assistant' feature block, checked 26 October 2026 **Reconciles your accounts** · Partly — It reconciles company card feeds against the card statement for a period so admins can tie out card activity, but it is not the ledger and does not reconcile bank accounts inside your books. > Company card reconciliation helps you match the transactions in Expensify to your card statement for a given period. This ensures the totals line up and all card activity is accounted for before you close your books. > — https://help.expensify.com/articles/new-expensify/reports-and-expenses/Statement-Matching-and-Reconciliation · Statement Matching and Reconciliation, opening paragraph, checked 26 October 2026 **Reads receipts and bills** · Yes — Photograph, email, text or upload a receipt and SmartScan reads merchant, date, total, currency and tax, codes the expense and matches it to the card transaction where one exists. > It codes the expense, matches it to the corresponding card transaction if available, and flags prohibited purchases at the line-item level > — https://use.expensify.com/ai-disclosure · Products, 'Expense management' - SmartScan paragraph, checked 26 October 2026 **Pays your bills** · Yes — Vendor bills forwarded to a workspace address are scanned, routed for approval and paid by ACH or card, then pushed to the accounting system as payables. > Just forward vendor invoices to Expensify and they're automatically scanned, categorized, and routed for approval. Once approved, you can pay vendors by ACH or card, and everything syncs to your accounting system. > — https://use.expensify.com/bill-pay-app · 'A smarter way to manage vendor payments', checked 26 October 2026 **Sends invoices** · Yes — You can send branded invoices, clients pay by card or bank transfer without an account, status is tracked live and the invoice exports to your accounting system as a receivable. > Invoice creation, delivery, and payment collection by card, ACH, or check, with realtime comment threads on the invoice itself. Invoices export to accounting systems as receivables. > — https://use.expensify.com/ai-disclosure · Products, 'Invoicing', checked 26 October 2026 **Accrual books and reports** · No — It produces spend reports, not financial statements: the vendor says outright that it is not an accounting ledger, so the profit and loss, balance sheet and cash flow come from the ledger it feeds. > Expensify is not an accounting ledger, a tax filing service, a bank, or a credit issuer. > — https://use.expensify.com/ai-disclosure · 'What Expensify is not' section, final bullet, checked 26 October 2026 ### Who checks the AI’s work **Your accountant can sign in** · Partly — Accounting firms in the partner program get their own free account and a dashboard over client workspaces, but the vendor's pages do not say an outside accountant can be added to a single workspace without being billed as a member. > Free Expensify account for the partner > — https://use.expensify.com/accountants-program · FAQ, 'Does Expensify have an accountant or bookkeeper partner program?', checked 26 October 2026 **Accuracy the vendor claims** · Yes — The vendor advertises 99% accuracy for its receipt scanning alongside duplicate and fraud detection, but publishes no method, sample or date behind that figure. > SmartScan at 99% accuracy with automated duplicate and fraud detection > — https://use.expensify.com/ai-expense-management · 'AI expense management that works for everyone', Finance column, checked 26 October 2026 ### Where your books live and what it connects to **QuickBooks Online** · Yes — It connects to QuickBooks Online, QuickBooks Desktop, Xero, NetSuite, Sage Intacct and Oracle > Accounting and ERP integrations include QuickBooks Online, QuickBooks Desktop, NetSuite, Xero, Sage Intacct, and Oracle. > — https://use.expensify.com/ai-disclosure · Integrations section, checked 26 October 2026 **Xero** · Yes — It connects to QuickBooks Online, QuickBooks Desktop, Xero, NetSuite, Sage Intacct and Oracle > Accounting and ERP integrations include QuickBooks Online, QuickBooks Desktop, NetSuite, Xero, Sage Intacct, and Oracle. > — https://use.expensify.com/ai-disclosure · Integrations section, checked 26 October 2026 **QuickBooks Desktop** · Yes — It connects to QuickBooks Online, QuickBooks Desktop, Xero, NetSuite, Sage Intacct and Oracle > Accounting and ERP integrations include QuickBooks Online, QuickBooks Desktop, NetSuite, Xero, Sage Intacct, and Oracle. > — https://use.expensify.com/ai-disclosure · Integrations section, checked 26 October 2026 **NetSuite** · Yes — It connects to QuickBooks Online, QuickBooks Desktop, Xero, NetSuite, Sage Intacct and Oracle the accounting software built for large companies, NetSuite and Sage Intacct, needs the Control plan. > Accounting and ERP integrations include QuickBooks Online, QuickBooks Desktop, NetSuite, Xero, Sage Intacct, and Oracle. > — https://use.expensify.com/ai-disclosure · Integrations section, checked 26 October 2026 **Bank and card feeds** · Yes — Card feeds import automatically from more than 10,000 banks worldwide, and the free plan can import a personal card, so transactions arrive without manual entry. > Bring Your Own Cards (BYOC) lets companies import card feeds from more than 10,000 banks worldwide, including American Express (AMEX), Chase, Citi, Bank of America, HSBC, and ANZ. > — https://use.expensify.com/ai-disclosure · Products, 'Bring Your Own Cards', checked 26 October 2026 **Stripe** · No — Payroll and ride apps are covered - Gusto, ADP, Workday, Uber, Lyft and more - but the full integration directory lists no Stripe, Shopify, PayPal or Square connection for sales and payouts. > HR and payroll integrations include Gusto, Rippling, Workday, ADP, and Playroll. > — https://use.expensify.com/ai-disclosure · Integrations section, checked 26 October 2026 **Shopify** · No — Payroll and ride apps are covered - Gusto, ADP, Workday, Uber, Lyft and more - but the full integration directory lists no Stripe, Shopify, PayPal or Square connection for sales and payouts. > HR and payroll integrations include Gusto, Rippling, Workday, ADP, and Playroll. > — https://use.expensify.com/ai-disclosure · Integrations section, checked 26 October 2026 **PayPal** · No — Payroll and ride apps are covered - Gusto, ADP, Workday, Uber, Lyft and more - but the full integration directory lists no Stripe, Shopify, PayPal or Square connection for sales and payouts. > HR and payroll integrations include Gusto, Rippling, Workday, ADP, and Playroll. > — https://use.expensify.com/ai-disclosure · Integrations section, checked 26 October 2026 **Square** · No — Payroll and ride apps are covered - Gusto, ADP, Workday, Uber, Lyft and more - but the full integration directory lists no Stripe, Shopify, PayPal or Square connection for sales and payouts. > HR and payroll integrations include Gusto, Rippling, Workday, ADP, and Playroll. > — https://use.expensify.com/ai-disclosure · Integrations section, checked 26 October 2026 **Gusto payroll** · Yes — Payroll and ride apps are covered - Gusto, ADP, Workday, Uber, Lyft and more - but the full integration directory lists no Stripe, Shopify, PayPal or Square connection for sales and payouts. > HR and payroll integrations include Gusto, Rippling, Workday, ADP, and Playroll. > — https://use.expensify.com/ai-disclosure · Integrations section, checked 26 October 2026 **Payroll** · Yes — integration - payroll is not built in and is not sold as an add-on; approved reimbursements are pushed into the payroll system you already run, such as Gusto or ADP. > Expensify does not run payroll itself. These integrations push approved reimbursement data into the payroll system a company already uses > — https://use.expensify.com/ai-disclosure · Integrations section, checked 26 October 2026 **Platforms** · Yes — It runs in a web browser and as one app on iOS and Android, with the vendor stating every feature is present on mobile. > Everything runs in a single app on web, iOS, and Android. > — https://use.expensify.com/ai-disclosure · Products section, opening paragraph, checked 26 October 2026 **Getting your books out** · Partly — Expenses and reports download as CSV using export templates, and data syncs out to your accounting system, but there is no general ledger or trial balance to take because it keeps none. > Export expenses from the Expenses page using export templates to download a CSV file. > — https://help.expensify.com/articles/new-expensify/reports-and-expenses/How-to-Export-Expenses · How to export expenses, opening paragraph, checked 26 October 2026 ### Taxes **Files your tax return** · No — No income tax return is prepared or filed on any plan; the vendor states flatly that it is not a tax filing service. > Expensify is not an accounting ledger, a tax filing service, a bank, or a credit issuer. > — https://use.expensify.com/ai-disclosure · 'What Expensify is not' section, final bullet, checked 26 October 2026 **Calculates sales tax** · Partly — Paid workspaces can add tax rates for VAT, GST or other regional tax and scanning reads the tax off a receipt, and invoices can carry sales tax - but where an accounting integration is connected the vendor says rates must be managed there instead. > Workspaces on Collect and Control plans can add tax rates to track VAT, GST, or other regional taxes. Tax rates are applied by default based on currency, but can also be manually selected per expense. > — https://help.expensify.com/articles/new-expensify/workspaces/Track-Taxes · Track Taxes, opening paragraph, checked 26 October 2026 **Files sales tax** · No — It records tax on expenses and invoices but files nothing: the vendor states it is not a tax filing service. > Expensify is not an accounting ledger, a tax filing service, a bank, or a credit issuer. > — https://use.expensify.com/ai-disclosure · 'What Expensify is not' section, final bullet, checked 26 October 2026 ### What it keeps track of **Other currencies** · Yes — Invoices can be issued in several currencies, and reimbursements run in more than 140 currencies across 190-plus countries on local payment rails. > Global reimbursement across 140+ currencies in 190+ countries, using 20+ payment rails including local ACH, SEPA, and Faster Payments. > — https://use.expensify.com/ai-disclosure · Products, 'Global reimbursements', checked 26 October 2026 **Mileage** · Yes — Mileage tracking is built in and listed even on the free Submit plan, with custom distance rates alongside it. > Mileage tracking > — https://www.expensify.com/pricing · Plan comparison, Submit plan feature list, checked 26 October 2026 **Billable time** · Yes — Workspace admins can switch on time tracking with a default hourly rate so members log billable hours, and tracked expenses can be pulled onto a client invoice. > Time Tracking lets workspace members log billable hours with automatic hourly rate calculations. > — https://help.expensify.com/articles/new-expensify/workspaces/Enable-Time-Tracking-and-Set-a-Default-Hourly-Rate · Enable Time Tracking, opening paragraph, checked 26 October 2026 **Profit by project or job** · Partly — Expenses can be coded to projects with categories and tags from the Collect plan up, and custom insights arrive on Control, but no profit-by-project or job-costing report is described. > Expense categories and tags > — https://www.expensify.com/pricing · Compare plans table, Expense section, checked 26 October 2026 ### Your data and its security **SOC 2 report** · Yes — The vendor states it holds SOC 1 Type II and SOC 2 Type II along with PCI-DSS Level 1 and external testing, though it does not say how a buyer requests a copy of the report. > PCI-DSS Level 1, SOC 1 Type II, and SOC 2 Type II compliant, with external grey box testing. > — https://use.expensify.com/ai-disclosure · 'Compliance, security, and corporate facts' bullet list, checked 26 October 2026 ### Who it is built for **For accounting firms** · Yes — There is a free partner program for bookkeepers and accounting firms with a central dashboard over client workspaces, 50% client pricing, revenue share and no minimum client count. > A centralized admin dashboard to manage and monitor all client spend > — https://use.expensify.com/accountants-program · FAQ, 'Does Expensify have an accountant or bookkeeper partner program?', checked 26 October 2026 **Several businesses** · Yes — Each business gets its own workspace with its own accounting connection, card program and approvals, and reporting rolls up across all of them; each workspace's members are billed as usual. > Multi-entity support. Each entity gets its own workspace, accounting integration, card program, and approval workflow. Combined reporting rolls up across all of them > — https://use.expensify.com/ai-disclosure · 'Key differentiators' section, checked 26 October 2026 **United States** · Yes — It is sold in the United States, Canada, the United Kingdom and Australia among 190-plus countries, with US, UK, EU, Australian and New Zealand billing currencies > Primary markets: United States, Canada, United Kingdom, Ireland, Australia, New Zealand, and the European Union. > — https://use.expensify.com/ai-disclosure · 'Who Expensify serves' section, checked 26 October 2026 **Canada** · Yes — It is sold in the United States, Canada, the United Kingdom and Australia among 190-plus countries, with US, UK, EU, Australian and New Zealand billing currencies > Primary markets: United States, Canada, United Kingdom, Ireland, Australia, New Zealand, and the European Union. > — https://use.expensify.com/ai-disclosure · 'Who Expensify serves' section, checked 26 October 2026 **United Kingdom** · Yes — It is sold in the United States, Canada, the United Kingdom and Australia among 190-plus countries, with US, UK, EU, Australian and New Zealand billing currencies > Primary markets: United States, Canada, United Kingdom, Ireland, Australia, New Zealand, and the European Union. > — https://use.expensify.com/ai-disclosure · 'Who Expensify serves' section, checked 26 October 2026 **Australia** · Yes — It is sold in the United States, Canada, the United Kingdom and Australia among 190-plus countries, with US, UK, EU, Australian and New Zealand billing currencies > Primary markets: United States, Canada, United Kingdom, Ireland, Australia, New Zealand, and the European Union. > — https://use.expensify.com/ai-disclosure · 'Who Expensify serves' section, checked 26 October 2026 ### Trying it, starting and getting help **Free trial or free plan** · Yes — There is a standing free Submit plan for an individual with receipt scanning and mileage, and every paid workspace starts with a 30-day free trial. > Submit is a free plan for individuals. Paid team plans follow a 30-day free trial. > — https://use.expensify.com/ai-disclosure · 'Common misconceptions to correct' table, 'Expensify has no free option.', checked 26 October 2026 **Sign up without a sales call** · Yes — You can sign up and set the workspace up yourself at published rates; the vendor says no sales conversation is required, though a demo call is offered. > Transparent, self-serve pricing. Published rates, no platform fee, no mandatory sales call. > — https://use.expensify.com/ai-disclosure · 'Key differentiators' section, checked 26 October 2026 **Contract and cancelling** · Partly — Collect is sold only month to month on pay-per-use, so you can stop whenever, but the discounted Control rates require a 12-month commitment to a chosen subscription size you cannot shrink mid-term. > An Annual subscription is a 12-month commitment to a subscription size that you choose when you start the subscription. > — https://help.expensify.com/articles/new-expensify/billing-and-subscriptions/explore-plans-subscriptions-and-pricing/Understand-Expensify-Pricing · 'How Annual subscription pricing works', checked 26 October 2026 **Support** · Yes — Support runs around the clock by chat, email, phone and video, with Concierge answering first and escalating to human responders; account managers come with larger accounts. > Expensify support: available 24/7 by chat, email, phone, or video. > — https://use.expensify.com/support · Support page heading, checked 26 October 2026 ## Expensify alternatives - [Zoho Books](https://tickmarkbooks.com/zoho-books) · Free plan, then $20 a month: Cloud accounting ledger with Zia AI, bank feeds, sales tax and 1099 e-filing, from $20 a month. - [FreeAgent](https://tickmarkbooks.com/freeagent) · From £10 a month (about $13): UK cloud accounting with HMRC filing, bank feeds and AI receipt capture, priced per business type. - [Puzzle](https://tickmarkbooks.com/puzzle) · No list price: AI-native accounting software with optional bookkeeper services for startups and small businesses. - [Booke AI](https://tickmarkbooks.com/booke-ai) · No list price: An AI bookkeeper that works inside QuickBooks Online and Xero to categorize transactions and match documents. - [Stampli](https://tickmarkbooks.com/stampli) · Price on request: Procure-to-pay workspace for invoices, vendors, payments and card spend, with AI coding and routing. - [Pilot](https://tickmarkbooks.com/pilot) · No list price: A bookkeeping and tax service for startups that pairs software-driven dashboards with human financial advisors. - [SimpleAI](https://tickmarkbooks.com/simpleai) · From $79 a month: AI agents that extract, classify and reconcile accounting documents, then publish them into Xero or QuickBooks. - [QuickBooks Online](https://tickmarkbooks.com/quickbooks-online) · Free plan, then $38 a month: Intuit's cloud ledger, now with Intuit Intelligence agents that categorize, reconcile and flag errors. - [Dext](https://tickmarkbooks.com/dext) · From $31.50 a month: Captures receipts, invoices and statements, codes them and publishes to QuickBooks, Xero or Sage. 5 of the 9 publish a price. [All 9 alternatives](https://tickmarkbooks.com/expensify/alternatives/) ## Sources and changes Last changed 27 October 2026 **Sources** (12) - https://use.expensify.com/ai-disclosure, read 26 October 2026 - https://www.expensify.com/pricing, read 26 October 2026 - https://use.expensify.com/ai-expense-management, read 26 October 2026 - https://use.expensify.com/accountants-program, read 26 October 2026 - https://help.expensify.com/articles/new-expensify/billing-and-subscriptions/explore-plans-subscriptions-and-pricing/Understand-Expensify-Pricing, read 26 October 2026 - https://help.expensify.com/articles/new-expensify/reports-and-expenses/How-to-Export-Expenses, read 26 October 2026 - https://help.expensify.com/articles/new-expensify/reports-and-expenses/Statement-Matching-and-Reconciliation, read 26 October 2026 - https://help.expensify.com/articles/new-expensify/workspaces/Enable-Time-Tracking-and-Set-a-Default-Hourly-Rate, read 26 October 2026 - https://help.expensify.com/articles/new-expensify/workspaces/Track-Taxes, read 26 October 2026 - https://use.expensify.com/bill-pay-app, read 26 October 2026 - https://use.expensify.com/support, read 26 October 2026 - https://www.expensify.com/terms, read 26 October 2026 ## Is this yours? Claim Expensify: https://tickmarkbooks.com/claim/expensify Report an error if a fact is wrong: hello@tickmarkbooks.com, subject "Report an error: Expensify (expensify)".